Terms & Conditions - Good Causes

Telford and Wrekin Community Lottery

We want to enable as many local organisations as possible to join the Telford and Wrekin Community Lottery as a good cause.

There is no application fee to join.

Criteria for joining:

The Council has been granted a licence to run the lottery by the Gambling Commission and part of its licence obligations are to ensure that all good causes meet certain criteria, the criteria below will be used to decide whether or not an organisation qualifies to join.

In order to be eligible as a Good Cause, your organisation must:

• Be a non-profit- making organisation, such as
  • Charities
  • Clubs (including sports clubs)
  • Societies
  • Associations
  • Community Interest Companies
  • Social Enterprises
• Provide local community activities or services within the Borough of Telford and Wrekin, which benefit local people and communities, visitors may also benefit from the services/facilities, but not to the exclusion of local residents
• Have a formal constitution or set of rules
• Adhere to equalities principles with a policy or statement in place
• Have adequate insurance cover for the project
• Have a UK-based bank or building society account in the name of your organisation that requires at least two people (who are unrelated and do not live in the same address) as signatories
• Be able to provide a set of accounts, or the latest accounts and/or financial plans if you are a new organisation, if requested
• Have a safeguarding policy in place if working with children, young people and/or vulnerable adults
• Operate with no undue restrictions on membership
• Have an email address but not necessarily a web site

and be:

• A constituted group with a volunteer management committee with a minimum of three unrelated members that meets regularly (at least 3-4 times per year); or, a registered charity with a board of trustees.

Or

• A registered Community Interest Company (including social enterprises) able to provide copies of your Community Interest Statement, details of the Asset Lock, your Memorandum and Articles of Association, together with a copy of your latest annual community interest report.

The Council reserves the right to request evidence of the above during the registration process and at any point during a good cause’s participation in the lottery.

We will not approve applications that:

• Are incomplete
• Are from groups that promote a particular religious or political belief. NB: This will not preclude religious organisations applying for assistance to provide social or welfare work connected with their organisation or good causes operating from religious premises, which offer services to all the community in the area would be considered
• Are from organisations that do not do work within the boundaries of the Borough of Telford and Wrekin
• Are from any statutory bodies, including Parish Councils, schools and academies**
• Are from individuals
• Organisations which aim to make a profit for the benefit of private individuals rather than the community
• Are from organisations with no established management committee/board of trustees (unless they are a CIC)
• Organisations that cannot provide sufficient evidence of their legal status and governing documents

**Parent/Friend Associations of schools and academies and Friends of Hospital groups may apply where properly constituted independently from the school/hospital and where all other criteria are met.

Successful applicants to the Lottery scheme will need to:

• Provide evidence of all eligibility criteria when requested
• Agree to spend proceeds from the Telford and Wrekin Community Lottery on community activities or services that directly benefit the residents of the Borough of Telford and Wrekin
• Comply with an initial site visit/meeting before agreement and six-monthly checks thereafter if requested and any further contact as deemed necessary by Telford & Wrekin Council for audit purposes
• Agree to sign up 20 supporters within the first 4 weeks and maintain a minimum of 20 supporters at all times
• Agree to the name of the organisation being used in publicity for the Telford and Wrekin Community Lottery
• Inform Telford & Wrekin Council immediately if the organisation/group intends to disband, changes its aims, legal status or any other policy that may affect its eligibility for the scheme

Please note the following:

• The council reserves the right to reject any application to be a good cause. If the Council rejects your application to be recognised as a good cause and you wish to have this decision reviewed you can write to [email protected] and the appropriate Service Delivery Manager will review the decision.
• The Council will reserve its rights to not accept or cease to license any organisation with a minimum of 7 days’ notice for any reason, unless where fraudulent or illegal activity is suspected where cessation will be immediate.

Terminating Participation:

Good causes can terminate their participation at any point.

Privacy Notice

Telford & Wrekin Council, under Article 9(2)(c) & (h) of the General Data Protection Regulations 2018 or equivalent United Kingdom legislation are processing personal data in the performance of its legitimate business. In order to register as a good cause for the Telford and Wrekin Community Lottery, organisations/groups must provide key information and documents to support their application. This includes personal data, such as contact details, of key persons associated with the running of the organisation/group.

We collect this information in order to:

• Check the eligibility of the organisation/group to register as a good cause in line with our Terms and Conditions
• Enable the Council to make contact with key persons associated with the running of the organisation/group in line with monitoring expectations. For example, initial and annual checks relating to eligibility
• Enable the Council to make contact with key persons associated with the running of the organisation/group on any matters relating to the Telford and Wrekin Community Lottery such as its progress, changes to how it is run that may affect participating good causes and special events

All information provided at the point of application will be stored securely by the Community Participation Team at Telford & Wrekin Council. All data provided, including copies of documentation, will be held by Telford & Wrekin Council for a period of 6 years after which the organisation stops being registered as a good cause for the Telford and Wrekin Community Lottery. Application information relating to any organisations/group who are not accepted for any reason will be held for a period of 6 months.

For further details on the council’s privacy arrangements please view the privacy page on the council’s website page.

Once approved on the platform, you will receive:

• Your own webpage on the Telford and Wrekin Community Lottery website - with no set-up fees. You can edit your logo and description
• You will get 50p from every paid ticket supporting your cause that is entered into a weekly draw
• Monthly payment of the money you’ve raised through Telford and Wrekin Community Lottery - with no banking fees
• An online dashboard to track the performance of your lottery page
• A lottery helpline to help your players with any queries they may have
• Professionally prepared, seasonal marketing materials provided digitally in a range of formats